Most of us are no stranger to party planning. But planning an office party or a corporate event is a lot different than planning a summer barbeque evening or a birthday party at home. Your guests, theme and the goals are different. Plus, the event is a little on the formal side than an average home party. So how do you ensure this fine balance of formality and entertainment? Keep reading the following tips to find out.

Know the Party Objectives

This is not your average celebration and cake cutting. Instead, most office events have a particular message to convey or a vision to display. This is why it is important to know the exact goal of having a party.

An office even is usually held for purposes such as marketing or promotion, team building, product launch, welcoming new members, entertaining your managers or even something as less business as celebrating an office anniversary. Knowing the goals of the party will help you to decide the theme; how formal it has to be, kind of food you need, attire and decoration etc.

Hire Professionals

 Calling in professional help to handle different responsibilities of the event and help delegate the responsibilities and make the office even coordinators feel less stressed about the whole deal. Check out good event planning and management companies in your area – party planners, caterers, entertainment such as corporate party band etc. Calling in people with specialised skills will help to ensure professionalism. As the party coordinator or the planner, you can relax knowing that the planning is in capable hands.

Get Your Venue Ready

Another important step in office even planning is preparing your venue. Once you know the nature of the party and the size of the crowd you are planning to host, you can set on to look for the venue. If you have a place that is large enough to host all your guests at your office building, then of course the task is much easier for you.

But if not, you need to look around for a couple of good venues and find details about their capacity, location, parking capacity etc. In addition, you also need to know if you need separate audio/ visual equipment, seats and other necessities.

Send Your Invitations Early

Remember you are inviting professionals of many fields. This means you need to give them a heads-up about your party so that they can prepare. Last minute invitations are guaranteed to put you and your guests in trouble due to various reasons such as communication problems or scheduling issues.

So, make sure to prepare your guest list and send out invitations as early as possible. Make sure your invitation also includes these; the date and time of the party, venue, purpose of the event, dress code requirements, whether or not the guest can bring someone (partner/ kids). It will also be helpful to know the dietary restrictions of the guests beforehand so you can plan a menu that can serve everyone.

Once you pass these steps, you are ready to have your event without any setbacks. Make sure to communicate clearly with your committee and follow-up with people you invited/ hired such as your caterers, guest speakers or entertainment groups so that everyone is ready.

 

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